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MIDDLE RIO GRANDE WORKFORCE BOARD OF DIRECTORS MEETING MINUTES Sage Room, Holiday Inn Uvalde, Texas December 08, 2005 Thursday, 1:00 p.m. OFFICERS PRESENT: Mr. Juan Martinez, Chair, Private Sector, Uvalde Mr. James “Skip” Baker, Vice-Chair, Private Sector, Del Rio Mr. Pete Castillo, Treasurer, Literacy, Eagle Pass Ms. Maria Martinez, Parliamentarian, Private Sector, Del Rio Ms. Teresa Kypuros, Secretary, Private Sector, Eagle Pass OFFICERS ABSENT: Ms. Patricia Taylor, Past Chair, Private Sector, Brackettville MEMBERS PRESENT: Mr. Frank Abbott, Ph.D., Education, Uvalde Mr. Pablo Aguillon, CBO, Crystal City Ms. Imelda Allen, Education Agency, Crystal City Mr. Billy Joe Brice, Private Sector, Leakey Ms. Carmen Castillo, Public Employment Agency, Uvalde Mr. Manuel Estrada, CBO, Carrizo Springs Mr. George Garza, Private Sector, Uvalde Mr. Larry Garza, Private Sector, Del Rio Mr. Pablo Gonzales, Private Sector, Cotulla Mr. Michael Grooms, Private Sector, Rocksprings Ms. Shirley Hadsell, Private Sector, Brackettville Mr. Arturo Mancha, Private Sector, Eagle Pass Mr. Higinio Martinez, CBO, Cotulla Mr. Ramiro Munoz, Private Sector, Carrizo Springs Mr. David Ojeda, CBO, Carrizo Springs Mr. Benito Perez, Ed. D.,Education Agency, Crystal City Ms. Alicia Rendon, Education Agency, Uvalde Mr. Evaristo Rendon, Private Sector, Rocksprings Ms. Nora Tellez, CBO, Cotulla Mr. Rodolfo Tristan, Vocational Rehab. Agency, Uvalde MEMBERS ABSENT: Ms. Marga Baker, Economic Development, Eagle Pass Mr. Blaine Bennett, Adult Basic/Cont/Ed.,Uvalde Ms. Rosa De La Garza, Private Sector, Eagle Pass Mr. Jesus Dovalina, Private Sector, Del Rio Ms. Linda G. Elledge, Private Sector, Uvalde Mr. Jose Garcia, Organized Labor, Carrizo Springs Mr. Oscar Gutierrez, Texas Works Prog. Mgr., Del Rio Ms. Laura Lopez Macias, Private Sector, Crystal City Mr. Francisco Mondragon, Private Sector, Eagle Pass Ms. Lynn McCarson, Private Sector, Brackettville Ms. Anne Ozuna, Education Agency, Del Rio Ms. Anna Ramos, Private Sector, Eagle Pass Ms. Mary Jane Salgado, CBO, Eagle Pass Mr. Matthew Stavley, Private Sector, Del Rio Mr. James Wilson, Private Sector, Carrizo Springs OTHERS PRESENT: M.R.G.D.C. Staff M.R.G.W.B. Staff Mr. Clayton Crider, Private Sector, Leakey I. Call to Order: The Middle Rio Grande Workforce Board met for their regular scheduled Board meeting on Thursday, December 08, 2005, in the Sage Room of the Holiday Inn in Uvalde, Texas. Mr. Juan Martinez, Chair of the Middle Rio Grande Workforce Board called the meeting to order at approximately 1:00 p.m. II. Invocation: Mr. Ricky McNiel gave the Invocation. III. Roll Call: Ms. Tolie Maldonado called roll and twenty five (25) members listed above were determined to be present. Having established a quorum, the following business was transacted. IV. Introduction of Guest(s) Mr. Jason Chiasson, Wal-Mart Store Manager and Mr. George Herrera, Co-Manager, were introduced by Mr. Juan Martinez. V. Public Comments (3 minutes per comment): There were no public comments. VI. Ratification of the approval of August 11, 2005 Minutes, Approval of October 13, 2005 Minutes: Mr. McNiel explained that due to the new requirements set by the state for the processing of Board reappointments and new appointments, MRGWB was not in compliance at the August 2005 meeting. Mr. McNiel requested ratification of all action taken at that meeting because of the non compliance. Since then all but one of the reappointments have been approved and the Board is now in full compliance. Mr. Juan Martinez entertained the motion for ratification on the approval of the August 2005 minutes. Ms. Teresa Kypuros made the motion to approve………………. Mr. James “Skip” Baker seconded the motion……………………….motion passed. Mr. Juan Martinez also entertained a motion to approve the October 13, 2005 minutes. Mr. Pete Castillo made a motion to approve the minutes as presented…………… motion was seconded by Ms Nora Tellez ….……………..motion carried. VII. Other Business: A. Introduction of 2005 Employer Award of Excellence designee for the Middle Rio Grande Workforce Board – Wal-Mart of Uvalde Mr. Ricky McNiel elaborated on Uvalde Wal-Mart’s nomination for the employer of the year award at the Texas Workforce Conference. Mr. McNiel stated that Wal-Mart has made a big impact in Uvalde’s economic development. VIII. New Business: COMMITTEE REPORTS: A. ExecutiveCommittee………………………………………...Mr. Juan Martinez Information Item(s): 1. Recognition of Workforce Board Appointments(s)/Reappointment(s) New Appointment(s): Mr. McNiel introduced Mr. Richard Diaz, CBO from Crystal City. He is one of the newly appointed board members. Two other newly appointment Board Members, Ms. Rachel Gonzales-Hanson, Private Sector, Uvalde and Mr. Jesse Martinez, Private Sector, Crystal City were not able to attend. Mr. McNiel also recognized the reappointed Board Members and stated that Mr. Clayton Crider’s reappointment is still being processed. Reappointment(s): Mr. Manuel Estrada. CBO, Carrizo Springs Mr. Michael Grooms, Private Sector, Rocksprings Mr. Pete Castillo, Literacy, Eagle Pass Ms. Rosa De La Garza, Private Sector, Eagle Pass Mr. Billy Brice, Private Sector, Leakey Mr. Blaine Bennett, Adult Basic/Cont. Ed., Uvalde Mr. Juan Martinez, Private Sector, Uvalde Mr. James “Skip Baker, Private Sector, Del Rio Mr. Larry Garza, Private Sector, Del Rio Mr. Jesus Dovalina, Private, Sector, Del Rio Mr. Rodolfo Tristan, Voc. Rehab. Agency, Del Rio 2. Report on the development of a new RFP for the procurement of a “One Stop/Career Center Operator” Mr. McNiel elaborated on the development of the new RFP and the need to go out to procure for the operations of the center for the next five year span. This is the last year of the five year contract that terminates in June 2006. Mr. McNiel informed the Board that the MRGWB is beginning the development of the RFP document; this document will then be presented to the Board at the February 2006 meeting for their approval. Release of the document will be on March 1, 2006 and will be due by the end of March or the first of April. Any bidder information received beginning March 1, 2006 should be given to Mr. McNiel so that everyone will be informed. At the next Board meeting a committee will be appointed. The committee will bring their recommendations at the April Board meeting as to who the MRGWB will contract with beginning July 1, 2006. Action Item(s): 1. Acceptance of LWFB Resignation(s) Vacancies: Mr. Juan Martinez entertained a motion to accept Ms. Anne Ozuna’s resignation. Ms. Imelda Allen made a motion to accept Ms. Ozuna’s resignation………………….Ms. Alicia Rendon seconded the motion……motion passed. Mr. Ricky McNiel reported that Ms. Anne Ozuna accepted another position and was no longer able to be a Board Member. The school district was in the process of finding a replacement for Ms. Ozuna. B. Finance Committee…………………………………………Mr. Billy Joe Brice Information Item(s): a. Summary Fund Balances on All Workforce Programs: Mr. McNiel had nothing to report. b. MRGWB Budget Report Mr. McNiel had nothing to report. c. Update on NEG & FSE&T funds Mr. McNiel informed the Board that $330 thousand had been received from NEG specifically to serve Katrina and Rita evacuees. He informed the Board that additional funding amounting to $213,600 was received from FSE&T. He mentioned that the grants will be loaded in the next Board meeting information Ms. Betty Sifuentes and the Board Members held a discussion in reference to evacuees. C. Planning Committee……………………………………..…….Mr. Pete Castillo Action Item(s): 1. Ratification to allow the One Stop Operator to solicit proposals for transportation for eligible participants throughout the Middle Rio Grande region. The committee recommended approving the ratification to allow the One Stop Operator to solicit proposals for transportation. 2. Authorization to initiate procurement for consultant services under a Request for Quotes. The committee recommended approving the initiation for procurement for consultant services under a Request for Quotes. Ms. Imelda Allen made the motion to allow the One Stop Operator to solicit proposals for transportation …….…………….Ms. Nora Tellez seconded the motion…………………………….……. motion passed. Mr. Juan Martinez entertained the motion to approve authorization to initiate procurement for consultant services…………………….Ms Alicia Rendon made the motion to approve……………………Mr. James “Skip” Baker seconded the motion…………………………………motion passed.
D. Monitoring Committee:………………………………….…Ms. Patricia Taylor Information Item(s): 1. Report on A-Mac Monitoring Review Mr. Ricky McNiel explained that Alma McNeil had indicated two findings in her letter. 2. Report on Operator’s response to A-Mac monitoring review Alma McNeil closed this monitoring review satisfactorily before the TWC monitoring review. 3. Report on TWC monitoring review for week of Nov. 28th. Mr. McNiel elaborated on TWC’s clean monitoring review. TWC made an oral recommendation when they exited on Friday, for a Management Letter which is the best monitoring you can get. There were no findings, no issues identified. TWC will send notification in writing to the Board in the future.
Ms. Betty Sifuentes elaborated on the new instruments used by TWC in their monitoring review. According to Ms. Sifuentes this was the most intensive and detailed review ever. Ms. Sifuentes and Mr. Leodoro Martinez credited the solid management system that has been set up and a job well done by all of the staff.
Mr. Juan Martinez and the Board complimented the Operator for a job well done throughout the Region. 4. Update on the New Stop Certification for Zavala & Uvalde Centers. Mr. McNiel elaborated on the state review of the Crystal City, and Uvalde Centers for One Stop Certification. The state recommended that both centers be certified as One Stop Centers. Mr. McNiel complimented Ms. Santos Camarillo of the Crystal City Center and Ms Joy Ralston of the Uvalde Center for a job well done.
E. Education Committee ………………….…………...………….Dr. Benito Perez Action Item(s): 1. Ratification to extend the SWTJC Year Round Contract for 1 year for a total not to exceed $99,912.57. The committee recommends ratification to extend the SWTJC Contract for one year for a total not to exceed $99,912.57.
MRGWB Minutes December 08, 2005 Page 7
Mr. Juan Martinez entertained the motion for ratification, Ms. Imelda made a motion to approve……………………..………Mr. Arturo Mancha seconded the motion………………………………….…….motion passed.
F. Child Care Committee………………………………...………Mr. David Ojeda Information Item(s): 1. Update on the Priorities for Child Care Services
The Committee recommends that items 1 thru 4 be ratified since all items had been covered at the previous meeting.
Action Item(s): 1. Ratification to amend the Child Care eligibility intake procedures that outline timeframes for parents to submit documentation to the Child Care Contractor to re-establish eligibility. 2. Ratification to amend the Child Care procedures that outlines the timeframes for parents to submit eligibility forms to the Child Care Contractor. 3. Ratification to amend the Child Care Policy ID PD-CC99-002: Priorities for Child Care Services. 4. Ratification to amend the MRGWFB Child Care Policy #CC-03-006 to comply with TWC WD letter 69-05 on Eligibility & Time Limits for Parents Participating in Education.
Mr. Martinez entertained the motion for ratification of Child Care action items 1 thru four. Mr. James “Skip” Baker made a motion for ratification …….Ms. Carmen Castillo seconded the motion……….….motion passed.
G. Policy and Procedures Committee………………...…….Mr. Higinio Martinez Action Item(s): 1. Authorization to approve MRGWFB Open Records Request Process Policy Mr. McNiel explained that the committee of The Open Records Request Process has made the recommendation to change the wording of the following line; “all requests must be sent by U.S. Mail and that a copy of “. The recommendation is to delete the following “and that a copy of “to read as “all requests must be sent by U.S. Mail. “
MRGWB Minutes December 08, 2005 Page 8
2. Authorization to approve MBGWFB Policy Development Procedures. Mr. McNiel explained that the committee made a recommendation on page 33 item #5 of the Policy Development Procedures, that reads “The Board Staff “ The recommendation is to delete the word “The”.
A discussion of the Open Records Process Policy was held along with recommended changes made by Dr. Frank Abbott on page 32, item #3.
Mr. Juan Martinez entertained the motion to approve authorization of items 1 & 2; Dr. Frank Abbott made a motion to approve with recommended change…………Ms. Teresa Kypuros seconded the motion……….……..motion passed.
H. Veterans Advisory Committee:………………………….....Mr. Pablo Aguillon Information Item(s): 1. Report on Veterans meetings: Mr. Pablo Aguillon elaborated on the importance of all counties in the region having a V.S.O. to participate on the Advisory Committee. There is a need for a V.S.O. especially at the present time because of the many veterans returning from the War in Irag.
The Texas Workforce Commission is still attempting to transition the program over to the Texas Veteran’s Commission. There are issues that are being addressed before the transition is completed. The transition completion is anticipated around April 1, 2006.
T.W.C. is posting the LVER position in Del Rio, which becomes vacant at the end of December. A discussion was held as to where the LVER position should be housed for veterans to better served. The LVER position will be based out of Del Rio for the present time according to Mr. Leodoro Martinez.
Ms. Carmen Castillo informed the Board that the LVER position is posted in the system and qualified applicants are now able to apply for the position.
IX. Administrative Reports: A. Executive Director…………………...……………………….Mr. Ricky McNiel Mr. Ricky McNiel stated that all staff reports are in the packet and if there were any questions he would be glad to answer them. There were no questions by the Board.
MRGWB Minutes December 08, 2005 Page 9
Workforce Board Administrator’s report……...……………..Mr. John Flores Child Care Administrator’s report…………..………………..Ms. Sharon Diaz
B. One Stop Operator Executive Director…………..…….Mr. Leodoro Martinez Mr. Leodoro Martinez reported on the Emerging Technology fund. Mr. Martinez is encouraging the Board to inform their communities of the availability of monies for economic development components. Mr. Martinez will provide a schedule of application deadlines by request.
Mr. Leodoro Martinez requested that Mr. Phil Rigney elaborate on a project called the “Future Gin Project” which is an energy producing project. Maverick County is being considered in this region.
Coordinator of Field Services…………………………..Mr. Armando Herrera Coordinator of WIA Program……………………….Ms. Evangelina De Leon Coordinator of Child Care………………………………Ms. Marisa Cervantes Coordinator of Program Analysis………...……………...…...Ms. Carla Niaves Coordinator of Quality Control…………………………..Ms. Almita Miranda Coordinator of Business Services………………………………Mr. Phil Rigney
IX. AJOURNMENT: Mr. Juan Martinez entertained a motion to adjourn ………………….…….motion passed by consensus.
MEETING ADJOURNED.
_____________________________________________ Mr. Juan Martinez, Chairman Date
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